diff --git a/internal/controller/prefix_controller.go b/internal/controller/prefix_controller.go
index 2b132d3e..230c7ed0 100644
--- a/internal/controller/prefix_controller.go
+++ b/internal/controller/prefix_controller.go
@@ -248,6 +248,7 @@ func (r *PrefixReconciler) Reconcile(ctx context.Context, req ctrl.Request) (ctr
 	}
 
 	// check if the created prefix contains the entire description from spec
+	// TODO: implement a different way to check if the description was truncated
 	if _, found := strings.CutPrefix(netboxPrefixModel.Description, req.NamespacedName.String()+" // "+prefix.Spec.Description); !found {
 		r.EventStatusRecorder.Recorder().Event(prefix, corev1.EventTypeWarning, "PrefixDescriptionTruncated", "prefix was created with truncated description")
 	}
@@ -291,12 +292,13 @@ func generateNetboxPrefixModelFromPrefixSpec(spec *netboxv1.PrefixSpec, req ctrl
 		}
 	}
 
+	template := config.GetOperatorConfig().DescriptionFormat
 	return &models.Prefix{
 		Prefix: spec.Prefix,
 		Metadata: &models.NetboxMetadata{
 			Comments:    spec.Comments,
 			Custom:      netboxCustomFields,
-			Description: req.NamespacedName.String() + " // " + spec.Description,
+			Description: api.FormatDescription(template, req.NamespacedName.String(), spec.Description),
 			Site:        spec.Site,
 			Tenant:      spec.Tenant,
 		},
diff --git a/pkg/config/config.go b/pkg/config/config.go
index 52f954f7..404f2dc1 100644
--- a/pkg/config/config.go
+++ b/pkg/config/config.go
@@ -38,6 +38,7 @@ type OperatorConfig struct {
 	HttpsEnable                    bool   `mapstructure:"HTTPS_ENABLE"`
 	DebugEnable                    bool   `mapstructure:"DEBUG_ENABLE"`
 	NetboxRestorationHashFieldName string `mapstructure:"NETBOX_RESTORATION_HASH_FIELD_NAME"`
+	DescriptionFormat              string `mapstructure:"DESCRIPTION_FORMAT"`
 }
 
 func (c *OperatorConfig) setDefaults() {
@@ -47,6 +48,7 @@ func (c *OperatorConfig) setDefaults() {
 	c.viper.SetDefault("HTTPS_ENABLE", true)
 	c.viper.SetDefault("DEBUG_ENABLE", false)
 	c.viper.SetDefault("NETBOX_RESTORATION_HASH_FIELD_NAME", "netboxOperatorRestorationHash")
+	c.viper.SetDefault("DESCRIPTION_FORMAT", "${name} ${description} ${warning}")
 }
 
 func (c *OperatorConfig) LoadCaCert() (cert []byte, err error) {
diff --git a/pkg/netbox/api/helper.go b/pkg/netbox/api/helper.go
index 01a97b9f..e00da055 100644
--- a/pkg/netbox/api/helper.go
+++ b/pkg/netbox/api/helper.go
@@ -114,3 +114,24 @@ func SetIpAddressMask(ip string, ipFamily int64) (string, error) {
 		return "", errors.New("unknown IP family")
 	}
 }
+
+// FormatDescription formats a description string using the configured format template.
+// It supports substitution of the following placeholders:
+// * ${name}: the name of the object (e.g., "test-namespace/test-resource-name")
+// * ${description}: the description provided by the user in spec.description
+// * ${warning}: the static warning comment provided by the operator
+//
+// The default format is "${name} ${description} ${warning}".
+func FormatDescription(template, name, description string) string {
+
+	// Replace placeholders
+	result := strings.ReplaceAll(template, "${name}", name)
+	result = strings.ReplaceAll(result, "${description}", description)
+	result = strings.ReplaceAll(result, "${warning}", warningComment)
+
+	// Truncate to the max length that Netbox allows
+	if utf8.RuneCountInString(result) > maxAllowedDescriptionLength {
+		result = result[:maxAllowedDescriptionLength]
+	}
+	return result
+}
diff --git a/pkg/netbox/api/prefix.go b/pkg/netbox/api/prefix.go
index 1c15830a..d0e77344 100644
--- a/pkg/netbox/api/prefix.go
+++ b/pkg/netbox/api/prefix.go
@@ -41,14 +41,13 @@ func (r *NetboxClient) ReserveOrUpdatePrefix(prefix *models.Prefix) (*netboxMode
 		Prefix:       &prefix.Prefix,
 		Comments:     prefix.Metadata.Comments + warningComment,
 		CustomFields: prefix.Metadata.Custom,
-		Description:  prefix.Metadata.Description + warningComment,
+		Description:  prefix.Metadata.Description,
 		Status:       "active",
 	}
 
 	if prefix.Metadata != nil {
 		desiredPrefix.CustomFields = prefix.Metadata.Custom
 		desiredPrefix.Comments = prefix.Metadata.Comments + warningComment
-		desiredPrefix.Description = TruncateDescription(prefix.Metadata.Description)
 	}
 
 	if prefix.Metadata != nil && prefix.Metadata.Tenant != "" {