From e1124ce1b41ac5508a4341d550180f8ff7e6e262 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 13:13:29 -0500 Subject: [PATCH 01/13] Move travel-and-leave to top level --- _data/navigation.yml | 12 ++++++------ admin/config.yml | 12 +++++++++++- .../july-13-travel-guidance.md | 2 ++ .../travel-and-leave => travel-and-leave}/leave.md | 2 ++ .../first-time-travel-complete-concur-profile.md | 2 ++ .../first-time-travel-get-in-concur-pre-olu.md | 2 ++ .../first-time-travel-get-in-concur.md | 2 ++ .../first-time-travel-travel-card.md | 2 ++ .../travel-and-leave-policies/moving.md | 2 ++ .../travel-guide-1-book-travel.md | 2 ++ .../travel-guide-2-travel.md | 2 ++ .../travel-guide-3-reimbursement.md | 2 ++ .../travel-guide-a-amended-authorizations.md | 2 ++ ...-b-after-hours-emergency-travel-authorizations.md | 2 ++ .../travel-guide-email-templates.md | 2 ++ .../travel-and-leave-policies/travel-guide-faq.md | 2 ++ .../working-while-traveling.md | 2 ++ .../travel-guide-table-of-contents.md | 2 ++ .../voluntary-leave-transfer-program.md | 2 ++ 19 files changed, 51 insertions(+), 7 deletions(-) rename {_pages/travel-and-leave => travel-and-leave}/july-13-travel-guidance.md (96%) rename {_pages/travel-and-leave => travel-and-leave}/leave.md (99%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/first-time-travel-complete-concur-profile.md (96%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md (98%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/first-time-travel-get-in-concur.md (98%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/first-time-travel-travel-card.md (99%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/moving.md (99%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/travel-guide-1-book-travel.md (98%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/travel-guide-2-travel.md (99%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/travel-guide-3-reimbursement.md (98%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/travel-guide-a-amended-authorizations.md (99%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations.md (97%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/travel-guide-email-templates.md (98%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/travel-guide-faq.md (99%) rename {_pages/travel-and-leave => travel-and-leave}/travel-and-leave-policies/working-while-traveling.md (94%) rename {_pages/travel-and-leave => travel-and-leave}/travel-guide-table-of-contents.md (99%) rename {_pages/travel-and-leave => travel-and-leave}/voluntary-leave-transfer-program.md (98%) diff --git a/_data/navigation.yml b/_data/navigation.yml index ac38edc8c..970e81815 100644 --- a/_data/navigation.yml +++ b/_data/navigation.yml @@ -89,25 +89,25 @@ primary: Going somewhere? Here's what you need to know. children: - text: Updated Travel Guidance for GSA Employees (07/13/2021) - url: july-13-travel-guidance/ + url: travel-and-leave/july-13-travel-guidance/ internal: true - text: Leave (HR Links) - url: leave/ + url: travel-and-leave/leave/ internal: true - text: Covid leave guidance url: https://docs.google.com/document/d/1kiIowld8JIY-ORa1Udaj8EosoHjJXF64IekusOsGtdw/edit?usp=sharing internal: false - text: Out of office expectations - url: leave/#leave-checklist + url: travel-and-leave/leave/#leave-checklist internal: true - text: Paid Parental Leave - url: leave/#federal-employee-paid-leave-act-paid-parental-leave + url: travel-and-leave/leave/#federal-employee-paid-leave-act-paid-parental-leave internal: true - text: Travel guide (table of contents) - url: travel-guide-table-of-contents/ + url: travel-and-leave/travel-guide-table-of-contents/ internal: true - text: Voluntary Leave Transfer Program (VLTP) - url: voluntary-leave-transfer-program/ + url: travel-and-leave/voluntary-leave-transfer-program/ internal: true - text: Performance management href: /#performance-management diff --git a/admin/config.yml b/admin/config.yml index ef92823af..90a0e19bf 100644 --- a/admin/config.yml +++ b/admin/config.yml @@ -130,4 +130,14 @@ collections: - {label: "Title", name: "title", widget: "string"} - {label: "Questions", name: "questions", widget: "list"} - {label: "Body", name: "body", widget: "markdown"} - + - name: "travel-and-leave" + label: "Travel and leave" + label_singular: "Travel and leave page" + folder: "travel-and-leave/" + nested: { depth: 4 } + meta: { path: { widget: string, label: 'Path', index_file: 'index' } } + create: true + fields: + - {label: "Title", name: "title", widget: "string"} + - {label: "Questions", name: "questions", widget: "list"} + - {label: "Body", name: "body", widget: "markdown"} diff --git a/_pages/travel-and-leave/july-13-travel-guidance.md b/travel-and-leave/july-13-travel-guidance.md similarity index 96% rename from _pages/travel-and-leave/july-13-travel-guidance.md rename to travel-and-leave/july-13-travel-guidance.md index dee88c86c..bbe95cafc 100644 --- a/_pages/travel-and-leave/july-13-travel-guidance.md +++ b/travel-and-leave/july-13-travel-guidance.md @@ -1,5 +1,7 @@ --- title: Updated Travel Guidance for GSA Employees (07/13/2021) +redirect_from: + - /july-13-travel-guidance/ --- GSA continues to adjust to the changing COVID-19 pandemic status. Effective immediately as of July 13, any requests for travel must be mission critical, time sensitive and required to perform essential duties. The employee’s authorizing official (AO) is responsible for making the determination if travel requests meet that threshold. Of note: diff --git a/_pages/travel-and-leave/leave.md b/travel-and-leave/leave.md similarity index 99% rename from _pages/travel-and-leave/leave.md rename to travel-and-leave/leave.md index 16321b44f..a93ab82d9 100644 --- a/_pages/travel-and-leave/leave.md +++ b/travel-and-leave/leave.md @@ -21,6 +21,8 @@ tags: - parental - parent - parental leave +redirect_from: + - /leave/ --- This page provides instructions for entering leave requests (also known as absence requests) in HR Links and information on the various types of leave. diff --git a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile.md b/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile.md similarity index 96% rename from _pages/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile.md rename to travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile.md index f46e633a6..a047e5aee 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile.md +++ b/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /first-time-travel-complete-concur-profile/ --- [TTS Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md b/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md similarity index 98% rename from _pages/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md rename to travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md index fd939d721..8a06dcfd3 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md +++ b/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /first-time-travel-get-in-concur-pre-olu/ --- [TTS Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur.md b/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur.md similarity index 98% rename from _pages/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur.md rename to travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur.md index 14a2c4e8b..07dbc6b59 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur.md +++ b/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /first-time-travel-get-in-concur/ --- [TTS Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card.md b/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card.md similarity index 99% rename from _pages/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card.md rename to travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card.md index a0c04d7cc..2269215e3 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card.md +++ b/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card.md @@ -2,6 +2,8 @@ title: First-Time Travel Get a Travel Card questions: - ronnail.rawls@gsa.gov +redirect_from: + - /first-time-travel-travel-card/ --- [TTS Travel 101]({{site.baseurl}}/travel-101/)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/moving.md b/travel-and-leave/travel-and-leave-policies/moving.md similarity index 99% rename from _pages/travel-and-leave/travel-and-leave-policies/moving.md rename to travel-and-leave/travel-and-leave-policies/moving.md index 06d9cdb15..4ca0d8aa4 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/moving.md +++ b/travel-and-leave/travel-and-leave-policies/moving.md @@ -16,6 +16,8 @@ tags: - FTTWA - FTWA - FTT +redirect_from: + - /moving/ --- Full-time Telework Arrangements are required for TTS employees who do not work at least 2 days a pay period in one of the TTS Offices (DC, Chicago, NYC, or San Francisco) or, in rare cases, an approved GSA office. The instructions below will help guide you through how to initiate the moving process, determining if/when you need a full-time telework arrangement (FTTA), how to fill out the analysis tool and get the necessary signatures, and then how to submit it in HR Links for Supervisor approval. diff --git a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md similarity index 98% rename from _pages/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md rename to travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md index 704dde6f4..b7f3ee2bd 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /travel-guide-1-book-travel/ --- [TTS Travel 101]({{site.baseurl}}/travel-101)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md b/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md similarity index 99% rename from _pages/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md rename to travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md index f45506f75..df53d3016 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /travel-guide-2-travel/ --- [TTS Travel 101]({{site.baseurl}}/travel-101/)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md b/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md similarity index 98% rename from _pages/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md rename to travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md index 6e6170e49..2d7b0f596 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /travel-guide-3-reimbursement/ --- [TTS Travel 101]({{site.baseurl}}/travel-101)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md b/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md similarity index 99% rename from _pages/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md rename to travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md index dbe853655..71a478865 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /travel-guide-a-amended-authorizations/ --- [TTS Travel 101]({{site.baseurl}}/travel-101/)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations.md b/travel-and-leave/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations.md similarity index 97% rename from _pages/travel-and-leave/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations.md rename to travel-and-leave/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations.md index dafa97d05..b3d6fbae7 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /travel-guide-b-after-hours-emergency-travel-authorizations/ --- [TTS Travel 101]({{site.baseurl}}/travel-101/)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md b/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md similarity index 98% rename from _pages/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md rename to travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md index 0849b0138..9a6193f4a 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /travel-guide-email-templates/ --- [TTS Travel 101]({{site.baseurl}}/travel-101)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md similarity index 99% rename from _pages/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md rename to travel-and-leave/travel-and-leave-policies/travel-guide-faq.md index 89f77c5d1..267a2bb6e 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md @@ -5,6 +5,8 @@ questions: - tts-travel@gsa.gov - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ +redirect_from: + - /travel-guide-faq/ --- [TTS Travel 101]({{site.baseurl}}/travel-101/)
diff --git a/_pages/travel-and-leave/travel-and-leave-policies/working-while-traveling.md b/travel-and-leave/travel-and-leave-policies/working-while-traveling.md similarity index 94% rename from _pages/travel-and-leave/travel-and-leave-policies/working-while-traveling.md rename to travel-and-leave/travel-and-leave-policies/working-while-traveling.md index 4e4be4074..f0f0d5b37 100644 --- a/_pages/travel-and-leave/travel-and-leave-policies/working-while-traveling.md +++ b/travel-and-leave/travel-and-leave-policies/working-while-traveling.md @@ -4,6 +4,8 @@ tags: - travel - away from office - remote work +redirect_from: + - /working-while-traveling/ --- When you're working from an atypical location in another time zone or attending a conference, it is helpful to communicate diff --git a/_pages/travel-and-leave/travel-guide-table-of-contents.md b/travel-and-leave/travel-guide-table-of-contents.md similarity index 99% rename from _pages/travel-and-leave/travel-guide-table-of-contents.md rename to travel-and-leave/travel-guide-table-of-contents.md index 8bd5bbcc0..ed79f2b3d 100644 --- a/_pages/travel-and-leave/travel-guide-table-of-contents.md +++ b/travel-and-leave/travel-guide-table-of-contents.md @@ -6,6 +6,8 @@ questions: - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ travel_advisory: true +redirect_from: + - /travel-guide-table-of-contents/ --- - [Travel 101]({{site.baseurl}}/travel-101/) diff --git a/_pages/travel-and-leave/voluntary-leave-transfer-program.md b/travel-and-leave/voluntary-leave-transfer-program.md similarity index 98% rename from _pages/travel-and-leave/voluntary-leave-transfer-program.md rename to travel-and-leave/voluntary-leave-transfer-program.md index 2c94bacfc..f1ea69a78 100644 --- a/_pages/travel-and-leave/voluntary-leave-transfer-program.md +++ b/travel-and-leave/voluntary-leave-transfer-program.md @@ -5,6 +5,8 @@ tags: - donation - transfer - leave +redirect_from: + - /voluntary-leave-transfer-program/ --- This page provides instructions for enrolling in and donating to the Voluntary Leave Transfer Program (VLTP). Please reference the [OPM VLTP page](https://www.opm.gov/policy-data-oversight/pay-leave/leave-administration/fact-sheets/voluntary-leave-transfer-program/) for more information. From 092d2a0217fb0bef06b02936db6e591a3791f041 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 13:42:42 -0500 Subject: [PATCH 02/13] Fix broken travel 101 links --- getting-started/classes/travel-101.md | 12 ++++++------ 1 file changed, 6 insertions(+), 6 deletions(-) diff --git a/getting-started/classes/travel-101.md b/getting-started/classes/travel-101.md index d335732a8..9ca8e04cc 100644 --- a/getting-started/classes/travel-101.md +++ b/getting-started/classes/travel-101.md @@ -17,21 +17,21 @@ You'll also want to [apply for a GSA travel card]({{site.baseurl}}/first-time-tr Once you are [set up in Concur]({{site.baseurl}}/first-time-travel-get-in-concur/) and your [travel card]({{site.baseurl}}/first-time-travel-travel-card/) is on its way, there are three main parts of the travel process to be aware of: -1. [Booking flights/rail, hotels, and rental cars]({{site.baseurl}}/travel-guide-1-book-travel/) in [Concur](https://travel.gsa.gov) or via AdTrav at (877) 472-6716, [completing trip information]({{site.baseurl}}/travel-guide-faq/#completing-trip-information) and [stamping and submitting]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) in [Concur](https://travel.gsa.gov), and [securing approval either via email]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) from your [authorizing official]({{site.baseurl}}/travel-guide-faq/#who-is-my-authorizing-official-and-what-is-my-budget), or through the [event request process]({{site.baseurl}}/travel-guide-faq/#how-can-i-get-my-travel-approved-to-attend-a-training-conference-speaking-event-or-other-irl-or-large-team-gathering) +1. [Booking flights/rail, hotels, and rental cars]({{site.baseurl}}/travel-guide-1-book-travel/) in [Concur](https://travel.gsa.gov) or via AdTrav at (877) 472-6716, [completing trip information]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#completing-trip-information) and [stamping and submitting]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) in [Concur](https://travel.gsa.gov), and [securing approval either via email]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) from your [authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#who-is-my-authorizing-official-and-what-is-my-budget), or through the [event request process]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-can-i-get-my-travel-approved-to-attend-a-training-conference-speaking-event-or-other-irl-or-large-team-gathering) 2. [What to keep in mind while on official travel]({{site.baseurl}}/travel-guide-2-travel/), including which receipts to keep, and when to use the GSA travel card -3. [Getting reimbursed for official travel]({{site.baseurl}}/travel-guide-3-reimbursement/) (plus [local travel]({{site.baseurl}}/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher) or [non-travel related reimbursements]({{site.baseurl}}/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher) such as [professional liability insurance]({{site.baseurl}}/travel-guide-faq/#how-can-i-get-reimbursed-for-professional-liability-insurance) for supervisors) +3. [Getting reimbursed for official travel]({{site.baseurl}}/travel-guide-3-reimbursement/) (plus [local travel]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher) or [non-travel related reimbursements]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher) such as [professional liability insurance]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-can-i-get-reimbursed-for-professional-liability-insurance) for supervisors) There are also a few specialized guides to be aware of for the following situations: - [Rebooking and changing official travel plans]({{site.baseurl}}/travel-guide-a-amended-authorizations/) - [After hours and emergency travel]({{site.baseurl}}/travel-guide-b-after-hours-emergency-travel-authorizations) -- Combining official and personal travel, including [extensions at personal expense]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons), and [travel to and from cities other than one's home location and worksite]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home). -- [Traveling for multiple projects]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-traveling-for-multiple-projects) -- [Issues with reimbursement]({{site.baseurl}}/travel-guide-faq/#issues-with-reimbursement) +- Combining official and personal travel, including [extensions at personal expense]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons), and [travel to and from cities other than one's home location and worksite]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home). +- [Traveling for multiple projects]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-traveling-for-multiple-projects) +- [Issues with reimbursement]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#issues-with-reimbursement) ### Getting help -**You** are responsible for securing your [authorizing official's approval to travel]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval), properly submitting your [applications for Concur]({{site.baseurl}}/first-time-travel-get-in-concur/) and the [GSA travel card]({{site.baseurl}}/first-time-travel-travel-card/), booking your travel through [Concur](https://travel.gsa.gov) or AdTrav at (877) 472-6716, and ensuring your travel request is properly [stamped and submitted]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) in Concur. +**You** are responsible for securing your [authorizing official's approval to travel]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval), properly submitting your [applications for Concur]({{site.baseurl}}/first-time-travel-get-in-concur/) and the [GSA travel card]({{site.baseurl}}/first-time-travel-travel-card/), booking your travel through [Concur](https://travel.gsa.gov) or AdTrav at (877) 472-6716, and ensuring your travel request is properly [stamped and submitted]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) in Concur. **The TTS Travel Team** is responsible for approving properly submitted travel in Concur, and answering most\* of the questions you might have along the way. You can reach them either via email at tts-travel@gsa.gov, in Slack in the #travel channel, or by booking [travel/purchase office hours](https://sites.google.com/a/gsa.gov/tts-office-hours/). Note that the travel team won't be available to immediately assist with your inquiry, though the team endeavors to answer all questions that come through by their next office hours which are twice daily. Properly submitted authorizations for upcoming travel are reviewed by the team daily, and vouchers are reviewed within 5 business days. Close of business for the travel team is at **4:30 PM ET**. Should you need support after-hours, read the guide [here]({{site.baseurl}}/travel-guide-b-after-hours-emergency-travel-authorizations). From 37d23258fbcce689bd681b6514e9d6fbf0f2a6f9 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 13:48:17 -0500 Subject: [PATCH 03/13] Fixing a few more pages --- .../business-and-ops-policies/top-secret.md | 2 +- _pages/software-and-tools/tock.md | 2 +- .../first-time-travel-get-in-concur-pre-olu.md | 2 +- travel-and-leave/travel-and-leave-policies/moving.md | 10 +++++----- 4 files changed, 8 insertions(+), 8 deletions(-) diff --git a/_pages/general-information-and-resources/business-and-ops-policies/top-secret.md b/_pages/general-information-and-resources/business-and-ops-policies/top-secret.md index e5673703b..aa1f9aff4 100644 --- a/_pages/general-information-and-resources/business-and-ops-policies/top-secret.md +++ b/_pages/general-information-and-resources/business-and-ops-policies/top-secret.md @@ -22,7 +22,7 @@ There are [three national security clearance levels](https://en.wikipedia.org/wi ## Your clearance status -Find out your clearance status in [HRLinks]({{site.baseurl}}/leave/#logging-into-hr-links) +Find out your clearance status in [HRLinks]({{site.baseurl}}/travel-and-leave/leave/#logging-into-hr-links) 1. Click on the **Navigator** icon in the top right hand corner 2. Click on "Click View/Update My Personal Info" icon diff --git a/_pages/software-and-tools/tock.md b/_pages/software-and-tools/tock.md index 31a80cf54..343604e7f 100644 --- a/_pages/software-and-tools/tock.md +++ b/_pages/software-and-tools/tock.md @@ -89,7 +89,7 @@ You **must** bill for the below activities because these are direct costs. This You must not bill for the following activities because these are indirect costs and are not inherently valuable to any one single partner. As a result, we distribute the costs for these amongst all our partners via our hourly rate. Recording these as billable would mean we're billing for them twice. -- [Out of office (Award leave, sick leave, PTO)](../leave/#time-tracking) +- [Out of office (Award leave, sick leave, PTO)]({{site.baseurl}}/travel-and-leave/leave/#time-tracking) - Conferences, trainings and meetings that are not in service of project work - OLU trainings that are not in service of project work - Internal organization meetings (Team Coffees, TTS Town Hall) diff --git a/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md b/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md index 8a06dcfd3..257a34519 100644 --- a/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md +++ b/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu.md @@ -36,7 +36,7 @@ Until you can [get a GSA travel card]({{site.baseurl}}/first-time-travel-travel- 5. **Travel!** Be sure to keep your receipts. [Read more about travel]({{site.baseurl}}/travel-guide-2-travel). - [_What happens if my flight gets cancelled_]({{site.baseurl}}/first-time-travel-get-in-concur-pre-olu/#what-happens-if-my-flight-gets-cancelled) + [_What happens if my flight gets cancelled_]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur-pre-olu/#what-happens-if-my-flight-gets-cancelled) 6. After you return, **create a voucher for reimbursement**: diff --git a/travel-and-leave/travel-and-leave-policies/moving.md b/travel-and-leave/travel-and-leave-policies/moving.md index 4ca0d8aa4..99071fd7c 100644 --- a/travel-and-leave/travel-and-leave-policies/moving.md +++ b/travel-and-leave/travel-and-leave-policies/moving.md @@ -32,11 +32,11 @@ If you are thinking about moving, please get approval from your Supervisor via e If you need to move or submit a new full-time telework arrangement, follow the guidance for your situation: -- [A full-time telework employee who is moving to a new full-time telework location]({{site.baseurl}}/moving/#a-full-time-telework-arrangement-is-needed) -- [A full-time telework employee who is moving to one of our offices (DC, CHI, NYC or SFO)]({{site.baseurl}}/moving/#effective-date) -- [An office employee who is moving to a full-time telework location]({{site.baseurl}}/moving/#a-full-time-telework-arrangement-is-needed) -- [An office employee who is moving to a different office]({{site.baseurl}}/moving/#effective-date) -- [An office employee whose home address is changing but not their work location]({{site.baseurl}}/moving/#change-your-address) +- [A full-time telework employee who is moving to a new full-time telework location]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/moving/#a-full-time-telework-arrangement-is-needed) +- [A full-time telework employee who is moving to one of our offices (DC, CHI, NYC or SFO)]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/moving/#effective-date) +- [An office employee who is moving to a full-time telework location]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/moving/#a-full-time-telework-arrangement-is-needed) +- [An office employee who is moving to a different office]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/moving/#effective-date) +- [An office employee whose home address is changing but not their work location]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/moving/#change-your-address) _Please note that full approval can take a significant period of time and is not guaranteed, so we highly recommend that you don't finalize plans to move until receiving full approval._ From 155d594851736f6fd2169408c8cc057b14455943 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 13:50:25 -0500 Subject: [PATCH 04/13] Two more pages --- getting-started/classes/benefits.md | 2 +- .../travel-guide-1-book-travel.md | 8 ++++---- 2 files changed, 5 insertions(+), 5 deletions(-) diff --git a/getting-started/classes/benefits.md b/getting-started/classes/benefits.md index 579322455..b66a7bfe0 100644 --- a/getting-started/classes/benefits.md +++ b/getting-started/classes/benefits.md @@ -180,7 +180,7 @@ Employees at TTS are eligible to participate in the [Thrift Savings Plan](https: To start, change, or stop your contributions, you'll need to fill out [Form TSP-1](https://www.tsp.gov/PDF/formspubs/tsp-1.pdf). -You can also update TSP directly in [HR Links]({{site.baseurl}}/leave/#logging-into-hr-links) by following this [visual guide](https://corporateapps.gsa.gov/corporateapps/files/Updating-TSP-Traditional-or-Roth.pdf) or these steps: +You can also update TSP directly in [HR Links]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/leave/#logging-into-hr-links) by following this [visual guide](https://corporateapps.gsa.gov/corporateapps/files/Updating-TSP-Traditional-or-Roth.pdf) or these steps: 1. After you sign into HR Links, click "Benefits Summary" 1. Click on the **TSP** tile/row to view and edit your contribution amounts diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md index b7f3ee2bd..9ff6ff235 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md @@ -32,10 +32,10 @@ _If you don't yet have a travel card and book through AdTrav, hotels will be cha Once you have finalized your reservations, there are still a few more steps to follow through on. -- [Completing trip information]({{site.baseurl}}/travel-guide-faq/#how-to-complete-your-trip-information), including relevant details about your trip. -- [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage), when applicable. -- [Stamp and submit authorization]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval), ensuring your authorization is in SUBMIT TO APPROVER status. -- If you haven't done so already, [secure written approval from your authorizing official]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) and send it to tts-travelauths@gsa.gov so the TTS travel team can likewise approve your trip in the system. +- [Completing trip information]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-complete-your-trip-information), including relevant details about your trip. +- [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage), when applicable. +- [Stamp and submit authorization]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval), ensuring your authorization is in SUBMIT TO APPROVER status. +- If you haven't done so already, [secure written approval from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) and send it to tts-travelauths@gsa.gov so the TTS travel team can likewise approve your trip in the system. Ensure all of the above steps are completed no later than 3:30 PM ET the last business day before travel to give the travel team sufficient time to review. After-hours or emergency travel requests may be made in coordination with your supervisor and AdTrav via the process outlined [here]({{site.baseurl}}/travel-guide-b-after-hours-emergency-travel-authorizations).

From b3051b82cb0c014b84569ba18bd7cc633609ad8d Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 13:55:57 -0500 Subject: [PATCH 05/13] Try one file --- .../travel-guide-table-of-contents.md | 90 +++++++++---------- 1 file changed, 45 insertions(+), 45 deletions(-) diff --git a/travel-and-leave/travel-guide-table-of-contents.md b/travel-and-leave/travel-guide-table-of-contents.md index ed79f2b3d..2b00d6455 100644 --- a/travel-and-leave/travel-guide-table-of-contents.md +++ b/travel-and-leave/travel-guide-table-of-contents.md @@ -10,56 +10,56 @@ redirect_from: - /travel-guide-table-of-contents/ --- -- [Travel 101]({{site.baseurl}}/travel-101/) +- [Travel 101]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-101/) - First Time Travel Guide - - [1 - Get access to Concur]({{site.baseurl}}/first-time-travel-get-in-concur) - - [2 - Get a GSA Travel Card]({{site.baseurl}}/first-time-travel-travel-card) - - [3 - Update your Concur Profile]({{site.baseurl}}/first-time-travel-complete-concur-profile) -- [1. Book Travel]({{site.baseurl}}/travel-guide-1-book-travel) - - [Secure authorizing official approval via email]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) - - [Individual travel email template]({{site.baseurl}}/travel-guide-email-templates/#email-template-for-individual-travel) - - [Group travel email template]({{site.baseurl}}/travel-guide-email-templates/#email-template-for-group-travel) - - [What if I am traveling for multiple projects?]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-traveling-for-multiple-projects) - - [What if I am attending a training, conference, speaking event, or other "IRL" or large team gathering?]({{site.baseurl}}/travel-guide-faq/#how-can-i-get-my-travel-approved-to-attend-a-training-conference-speaking-event-or-other-irl-or-large-team-gathering) - - [What if I am extending travel for personal reasons?]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons) - - [What if I am returning to traveling from a location other than home?]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home) - - [International travel]({{site.baseurl}}/travel-guide-faq/#international-travel) - - [Estimating expenses]({{site.baseurl}}/travel-guide-faq/#how-should-i-estimate-my-expenses) - - [Book your flight or rail]({{site.baseurl}}/travel-guide-faq/#how-to-book-flights-or-rail) - - [Book lodging]({{site.baseurl}}/travel-guide-faq/#book-lodging) - - [Can I book lodging outside of Concur]({{site.baseurl}}/travel-guide-faq/#can-i-book-outside-of-concur) - - [Booking a rental car]({{site.baseurl}}/travel-guide-faq/#booking-a-rental-car) - - [Completing trip information]({{site.baseurl}}/travel-guide-faq/#completing-trip-information) - - [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage) + - [1 - Get access to Concur]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur) + - [2 - Get a GSA Travel Card]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card) + - [3 - Update your Concur Profile]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile) +- [1. Book Travel]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel) + - [Secure authorizing official approval via email]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) + - [Individual travel email template]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates/#email-template-for-individual-travel) + - [Group travel email template]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates/#email-template-for-group-travel) + - [What if I am traveling for multiple projects?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-traveling-for-multiple-projects) + - [What if I am attending a training, conference, speaking event, or other "IRL" or large team gathering?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-can-i-get-my-travel-approved-to-attend-a-training-conference-speaking-event-or-other-irl-or-large-team-gathering) + - [What if I am extending travel for personal reasons?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons) + - [What if I am returning to traveling from a location other than home?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home) + - [International travel]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#international-travel) + - [Estimating expenses]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-should-i-estimate-my-expenses) + - [Book your flight or rail]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-book-flights-or-rail) + - [Book lodging]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#book-lodging) + - [Can I book lodging outside of Concur]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#can-i-book-outside-of-concur) + - [Booking a rental car]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#booking-a-rental-car) + - [Completing trip information]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#completing-trip-information) + - [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage) - [TTS Travel approval checklist](https://docs.google.com/document/d/173NqUPNkxa9GO0ixWovWd1WFdg2Rkvp3-hXumsERaQE/edit) - - [Stamping and Submitting for Travel Team Approval]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) + - [Stamping and Submitting for Travel Team Approval]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) - [Unofficial TTS guide to Concur FAILS](https://docs.google.com/document/d/1zD020XAXRIpuXPKgY0zadLBNJmBaRj_29-DhClrkZAo/edit) -- [2. Travel]({{site.baseurl}}/travel-guide-2-travel) - - [How do I use the GSA travel card?]({{site.baseurl}}/travel-guide-2-travel/#use-your-travel-card-when-possible) - - [Which receipts do I need to keep?]({{site.baseurl}}/travel-guide-2-travel/#which-receipts-must-i-keep) - - [Meals and Incidental Expenses]({{site.baseurl}}/travel-guide-2-travel/#meals-and-incidental-expenses-mie) -- [3. Get Reimbursed]({{site.baseurl}}/travel-guide-3-reimbursement) - - [Voucher from authorization (all non-local travel)]({{site.baseurl}}/travel-guide-faq/#how-do-i-create-a-voucher-from-authorization) - - [Local and miscellaneous vouchers]({{site.baseurl}}/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher) - - [Enter Expenses]({{site.baseurl}}/travel-guide-faq/#how-to-add-edit-or-delete-expenses) - - [When are receipts or further justifications required to claim expenses?]({{site.baseurl}}/travel-guide-faq/#when-are-receipts-or-further-justifications-required-to-claim-expenses) - - [Simple expenses]({{site.baseurl}}/travel-guide-faq/#simple-expenses) - - [Meals and Incidental expenses]({{site.baseurl}}/travel-guide-faq/#how-should-i-claim-meals-and-incidental-expenses) - - [Meals paid on the travel card]({{site.baseurl}}/travel-guide-faq/#how-should-i-claim-meals-paid-on-the-travel-card) - - [Extra days at personal expense]({{site.baseurl}}/travel-guide-faq/#how-can-i-remove-extra-days-at-personal-expense-from-my-authorization-or-voucher) - - [Expenses requiring receipts]({{site.baseurl}}/travel-guide-faq/#expenses-requiring-receipts) - - [Hotels]({{site.baseurl}}/travel-guide-faq/#how-should-i-claim-hotels-and-lodging-taxes) - - [Flights or Amtrak booked outside of Concur]({{site.baseurl}}/travel-guide-faq/#how-should-i-claim-air-or-amtrak-booked-outside-of-concur) - - [Expenses requiring justification]({{site.baseurl}}/travel-guide-faq/#expenses-requiring-further-justification) - - [Local transportation]({{site.baseurl}}/travel-guide-faq/#how-should-i-claim-local-transportation-expenses) +- [2. Travel]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel) + - [How do I use the GSA travel card?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel/#use-your-travel-card-when-possible) + - [Which receipts do I need to keep?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel/#which-receipts-must-i-keep) + - [Meals and Incidental Expenses]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel/#meals-and-incidental-expenses-mie) +- [3. Get Reimbursed]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement) + - [Voucher from authorization (all non-local travel)]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-create-a-voucher-from-authorization) + - [Local and miscellaneous vouchers]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher) + - [Enter Expenses]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-add-edit-or-delete-expenses) + - [When are receipts or further justifications required to claim expenses?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#when-are-receipts-or-further-justifications-required-to-claim-expenses) + - [Simple expenses]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#simple-expenses) + - [Meals and Incidental expenses]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-should-i-claim-meals-and-incidental-expenses) + - [Meals paid on the travel card]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-should-i-claim-meals-paid-on-the-travel-card) + - [Extra days at personal expense]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-can-i-remove-extra-days-at-personal-expense-from-my-authorization-or-voucher) + - [Expenses requiring receipts]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#expenses-requiring-receipts) + - [Hotels]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-should-i-claim-hotels-and-lodging-taxes) + - [Flights or Amtrak booked outside of Concur]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-should-i-claim-air-or-amtrak-booked-outside-of-concur) + - [Expenses requiring justification]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#expenses-requiring-further-justification) + - [Local transportation]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-should-i-claim-local-transportation-expenses) - [TTS Travel approval checklist](https://docs.google.com/document/d/173NqUPNkxa9GO0ixWovWd1WFdg2Rkvp3-hXumsERaQE/edit) - - [Stamping and Submitting for Travel Team Approval]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) + - [Stamping and Submitting for Travel Team Approval]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) - [Unofficial TTS guide to Concur FAILS](https://docs.google.com/document/d/1zD020XAXRIpuXPKgY0zadLBNJmBaRj_29-DhClrkZAo/edit) - - [Issues with reimbursement]({{site.baseurl}}/travel-guide-faq/#issues-with-reimbursement) - - [Amending vouchers]({{site.baseurl}}/travel-guide-faq/#how-do-i-amend-my-voucher-after-it-is-approved) -- [Appendix A: Amended authorizations]({{site.baseurl}}/travel-guide-a-amended-authorizations) -- [Appendix B: After hours and emergency travel procedures]({{site.baseurl}}/travel-guide-b-after-hours-emergency-travel-authorizations) -- [Travel Guide FAQ]({{site.baseurl}}/travel-guide-faq) + - [Issues with reimbursement]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#issues-with-reimbursement) + - [Amending vouchers]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-amend-my-voucher-after-it-is-approved) +- [Appendix A: Amended authorizations]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations) +- [Appendix B: After hours and emergency travel procedures]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-b-after-hours-emergency-travel-authorizations) +- [Travel Guide FAQ]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq) ### GSA resources From fda173337f8a2d7ca02d5a94c4072e34d58bf32f Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 13:59:56 -0500 Subject: [PATCH 06/13] Three more files --- .../travel-guide-a-amended-authorizations.md | 16 ++++++++-------- .../travel-guide-faq.md | 2 +- .../travel-guide-table-of-contents.md | 2 +- 3 files changed, 10 insertions(+), 10 deletions(-) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md b/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md index 71a478865..2807bf5d6 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-a-amended-authorizations.md @@ -11,7 +11,7 @@ redirect_from: [TTS Travel 101]({{site.baseurl}}/travel-101/)
[Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
-[FAQ]({{site.baseurl}}/travel-guide-faq)
+[FAQ]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq)
[Jump to Step 2: What to Consider While Traveling]({{site.baseurl}}/travel-guide-2-travel) Sometimes, travel plans change. Fortunately, Concur, AdTrav, your carriers, your authorizing officials, and the TTS travel team are ready for that! @@ -52,7 +52,7 @@ If you are amending your trip before your flight has been ticketed (~72 hours be #### Changes made prior to an authorization's approval in Concur -If your authorization has not yet been approved, you can make all of your changes in Concur by going to your Concur homepage and locating your itinerary, which should be the very first trip you see below in the "RECENT TRIPS" section. Once you open this link, you should see all of the parts of your itinerary listed below, with options to change flights, hotels, and rental cars directly in Concur. Make your changes, and depending on the sorts of changes you are making (read more about this [here](#amended-authorizations-and-re-approvals), attach an updated approval email from your authorizing official. Continue to [submit your revised authorization for approval]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). +If your authorization has not yet been approved, you can make all of your changes in Concur by going to your Concur homepage and locating your itinerary, which should be the very first trip you see below in the "RECENT TRIPS" section. Once you open this link, you should see all of the parts of your itinerary listed below, with options to change flights, hotels, and rental cars directly in Concur. Make your changes, and depending on the sorts of changes you are making (read more about this [here](#amended-authorizations-and-re-approvals), attach an updated approval email from your authorizing official. Continue to [submit your revised authorization for approval]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). #### Manually amending an authorization in Concur @@ -68,7 +68,7 @@ Go to the **General** tab, in the **Travel Dates** section at the very bottom. T See regular guide -**Finished with your changes?** Go ahead and [submit your amended authorization for approval]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). +**Finished with your changes?** Go ahead and [submit your amended authorization for approval]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). ### Amended authorizations and re-approvals @@ -86,20 +86,20 @@ Congratulations! No further action is required. Make the changes to your itinera 1. If your change involves adding dates outside of what was originally approved, or travel to or from a location that was not originally approved: -Both and updated [approval email from your authorizing official]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) and [amended authorization](#amended-authorizations) in Concur are required. +Both and updated [approval email from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) and [amended authorization](#amended-authorizations) in Concur are required. 2. If your new flight is above the city pair rate or nonrefundable: -An [amended authorization](#amended-authorizations) in Concur will be generated for you in AdTrav and must be submitted. Unless the travel is an emergency and you are at the airport, you must also obtain an updated [approval email from your authorizing official]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval). +An [amended authorization](#amended-authorizations) in Concur will be generated for you in AdTrav and must be submitted. Unless the travel is an emergency and you are at the airport, you must also obtain an updated [approval email from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval). 3. If the increases in cost of your trip exceed 120% of what was approved, or your direct rental car costs were $10 or more over the authorized amount: -An updated [approval email from your authorizing official]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) is required. In the case of exceeding the [maximum per diem rate for the location](https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup), approval must come from the Assistant Commissioner level. +An updated [approval email from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) is required. In the case of exceeding the [maximum per diem rate for the location](https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup), approval must come from the Assistant Commissioner level. #### Amended Authorizations -If you changed your travel plans via **Concur**, an amended authorization which includes all changes should be generated for you. If you have any trouble with this, reach out to the Business Applications Service desk at (866) 450-6588 for assistance. Once all of your changes are reflected, continue on with [submitting your amended authorization for approval]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). +If you changed your travel plans via **Concur**, an amended authorization which includes all changes should be generated for you. If you have any trouble with this, reach out to the Business Applications Service desk at (866) 450-6588 for assistance. Once all of your changes are reflected, continue on with [submitting your amended authorization for approval]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). -If you changed your travel plans via **AdTrav**, an amended authorization was likely automatically generated for you, though this can take up to an hour after your call with them, so be patient! Once the amendment is generated, you can see it by navigating to the **Authorizations** tab and selecting your trip. Verify that all of the right changes have been made (and reach out to the Business Applications Service desk at (866) 450-6588 if you need any help), and then continue on with [submitting your amended authorization for approval]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). +If you changed your travel plans via **AdTrav**, an amended authorization was likely automatically generated for you, though this can take up to an hour after your call with them, so be patient! Once the amendment is generated, you can see it by navigating to the **Authorizations** tab and selecting your trip. Verify that all of the right changes have been made (and reach out to the Business Applications Service desk at (866) 450-6588 if you need any help), and then continue on with [submitting your amended authorization for approval]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval). If you changed your travel plans outside of Concur or AdTrav but still need to amend your authorization based on the guidance above, go ahead and [manually amend your authorization](#manually-amending-an-authorization-in-concur). diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md index 267a2bb6e..60bbadb6a 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md @@ -237,7 +237,7 @@ Once your authorization is approved and ticketed, you might want to take a look You must formally request your authorizing official's approval\* via email and forward it to tts-travelauths@gsa.gov, unless you are traveling to a training, conference, speaking event, or other "IRL" or large team gathering, in which case you must follow [the event request process instead](#how-can-i-get-my-travel-approved-to-attend-a-training-conference-speaking-event-or-other-irl-or-large-team-gathering). **[Who is my authorizing official?](#who-is-my-authorizing-official-and-what-is-my-budget)**

-The body of the email must include the following: [See an individual template here]({{site.baseurl}}/travel-guide-email-templates/#email-template-for-individual-travel) and [a group template here]({{site.baseurl}}/travel-guide-email-templates/#email-template-for-group-travel) +The body of the email must include the following: [See an individual template here]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates/#email-template-for-individual-travel) and [a group template here]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates/#email-template-for-group-travel) - Names of individuals traveling [What if this changes?](#what-if-who-is-traveling-changes) - Start and end dates of travel [What if I am extending travel for personal reasons?](#what-if-i-am-extending-travel-for-personal-reasons) diff --git a/travel-and-leave/travel-guide-table-of-contents.md b/travel-and-leave/travel-guide-table-of-contents.md index 2b00d6455..f644a90fe 100644 --- a/travel-and-leave/travel-guide-table-of-contents.md +++ b/travel-and-leave/travel-guide-table-of-contents.md @@ -10,7 +10,7 @@ redirect_from: - /travel-guide-table-of-contents/ --- -- [Travel 101]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-101/) +- [Travel 101]({{site.baseurl}}/travel-101/) - First Time Travel Guide - [1 - Get access to Concur]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-get-in-concur) - [2 - Get a GSA Travel Card]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card) From ec888382d03b80910305b05106c9715ee360e442 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 14:01:52 -0500 Subject: [PATCH 07/13] A few more! --- .../travel-guide-2-travel.md | 4 ++-- .../travel-guide-3-reimbursement.md | 16 ++++++++-------- .../travel-guide-faq.md | 4 ++-- 3 files changed, 12 insertions(+), 12 deletions(-) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md b/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md index df53d3016..91b6627f1 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-2-travel.md @@ -11,7 +11,7 @@ redirect_from: [TTS Travel 101]({{site.baseurl}}/travel-101/)
[Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
-[FAQ]({{site.baseurl}}/travel-guide-faq)
+[FAQ]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq)
[Back to Step 1: Book Travel]({{site.baseurl}}/travel-guide-1-book-travel)
[Jump to Step 3: Reimbursement]({{site.baseurl}}/travel-guide-3-reimbursement) @@ -53,7 +53,7 @@ Note that if your travel extends past midnight, you get the full meal allowance #### M&IE and use of the GSA travel card -While use of the GSA travel card is required for all travel expenses when practicable, using the GSA travel card to pay for M&IE requires some additional administrative work when submitting a voucher after returning from your trip. [Here's]({{site.baseurl}}/travel-guide-faq/#how-should-i-claim-meals-paid-on-the-travel-card) what you should be aware of when completing your voucher-- should you use the GSA travel card for meals and incidental expenses, keeping receipts for your personal use may be helpful. Feel free to book [travel office hours](https://sites.google.com/a/gsa.gov/tts-office-hours/) for a walkthrough on what to keep in mind when paying for meals while traveling. +While use of the GSA travel card is required for all travel expenses when practicable, using the GSA travel card to pay for M&IE requires some additional administrative work when submitting a voucher after returning from your trip. [Here's]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-should-i-claim-meals-paid-on-the-travel-card) what you should be aware of when completing your voucher-- should you use the GSA travel card for meals and incidental expenses, keeping receipts for your personal use may be helpful. Feel free to book [travel office hours](https://sites.google.com/a/gsa.gov/tts-office-hours/) for a walkthrough on what to keep in mind when paying for meals while traveling. ### Other necessary expenses diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md b/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md index 2d7b0f596..f73dfe990 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-3-reimbursement.md @@ -11,26 +11,26 @@ redirect_from: [TTS Travel 101]({{site.baseurl}}/travel-101)
[Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
-[FAQ]({{site.baseurl}}/travel-guide-faq)
+[FAQ]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq)
[Back to Step 2: What to Consider While Traveling]({{site.baseurl}}/travel-guide-2-travel) ## Brief overview of vouchers -You may be reimbursed for your expenses from official travel, or any other approved expense paid for via personal funds (such as reimbursement for [local travel]({{site.baseurl}}/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher), or [professional liability insurance]({{site.baseurl}}/travel-guide-faq/#how-can-i-get-reimbursed-for-professional-liability-insurance) for supervisors) by creating a voucher in [Concur](https://travel.gsa.gov). +You may be reimbursed for your expenses from official travel, or any other approved expense paid for via personal funds (such as reimbursement for [local travel]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher), or [professional liability insurance]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-can-i-get-reimbursed-for-professional-liability-insurance) for supervisors) by creating a voucher in [Concur](https://travel.gsa.gov). You can get started by navigating to the **Vouchers** tab on top and selecting **New Voucher**. If you do not yet have access to Concur, you can request it by [following these steps]({{site.baseurl}}/first-time-travel-get-in-concur). BEFORE YOU BEGIN: _did your dates of travel change such that they are in any way outside of the original dates of your trip? If yes, STOP, and create an [amended authorization]({{site.baseurl}}/travel-guide-a-amended-authorizations) for the new dates._ -- Any travel that involves a flight, Amtrak, or is otherwise over 12 hours in duration is considered a **[Voucher From Authorization]({{site.baseurl}}/travel-guide-faq/#how-do-i-create-a-voucher-from-authorization)**. -- For any other reimbursement, including local travel, or reimbursement of expenses unrelated to travel, such as professional liability insurance, choose the **[Local voucher]({{site.baseurl}}/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher)** option. Ensure that [an email from your authorizing official]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) approving the expenses you intend to get reimbursed has been sent to tts-travelauths@gsa.gov. +- Any travel that involves a flight, Amtrak, or is otherwise over 12 hours in duration is considered a **[Voucher From Authorization]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-create-a-voucher-from-authorization)**. +- For any other reimbursement, including local travel, or reimbursement of expenses unrelated to travel, such as professional liability insurance, choose the **[Local voucher]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-do-i-create-a-local-or-miscellaneous-voucher)** option. Ensure that [an email from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) approving the expenses you intend to get reimbursed has been sent to tts-travelauths@gsa.gov. -Once the voucher is created, the next step is to enter and edit expenses in the **Expenses and Receipts** tab of the voucher. [Find out how to add, edit, and delete expenses]({{site.baseurl}}/travel-guide-faq/#how-to-add-edit-or-delete-expenses) +Once the voucher is created, the next step is to enter and edit expenses in the **Expenses and Receipts** tab of the voucher. [Find out how to add, edit, and delete expenses]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-add-edit-or-delete-expenses) -Different types of expenses have different requirements. Some can be claimed without further action needed, while others require receipts and/or a brief justification. [Review requirements for different types of expenses]({{site.baseurl}}/travel-guide-faq/#when-are-receipts-or-further-justifications-required-to-claim-expenses). +Different types of expenses have different requirements. Some can be claimed without further action needed, while others require receipts and/or a brief justification. [Review requirements for different types of expenses]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#when-are-receipts-or-further-justifications-required-to-claim-expenses). -Finally, don't forget to [stamp and submit for travel team approval!]({{site.baseurl}}/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) Your voucher will be reviewed in 3-5 business days, and reimbursement will be credited to your bank account and travel card 3-5 business days after approval. +Finally, don't forget to [stamp and submit for travel team approval!]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval) Your voucher will be reviewed in 3-5 business days, and reimbursement will be credited to your bank account and travel card 3-5 business days after approval. [Confused by error messages?](https://docs.google.com/document/d/1zD020XAXRIpuXPKgY0zadLBNJmBaRj_29-DhClrkZAo/edit) -[Have issues with reimbursements or outstanding travel card balances?]({{site.baseurl}}/travel-guide-faq/#issues-with-reimbursement) +[Have issues with reimbursements or outstanding travel card balances?]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#issues-with-reimbursement) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md index 60bbadb6a..0f2677fba 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md @@ -6,7 +6,7 @@ questions: - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ redirect_from: - - /travel-guide-faq/ + - /travel-and-leave/travel-and-leave-policies/travel-guide-faq/ --- [TTS Travel 101]({{site.baseurl}}/travel-101/)
@@ -279,7 +279,7 @@ Another common situation which arises when splitting travel across multiple proj Instead of obtaining an email of approval, you must follow the [event request process]({{site.baseurl}}/conferences-events-training/). You may [book your travel]({{site.baseurl}}/travel-guide-1-book-travel/#brief-overview-of-booking-travel) in the meantime.

-However, if you will be [extending your trip at your own expense]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons), [flying to or from points that are not either your duty station or location of the event]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home), or combining your event travel with travel for some other reason, you must secure an email from your [authorizing official](#who-is-my-authorizing-official-and-what-is-my-budget) approving of the revised itinerary. +However, if you will be [extending your trip at your own expense]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons), [flying to or from points that are not either your duty station or location of the event]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home), or combining your event travel with travel for some other reason, you must secure an email from your [authorizing official](#who-is-my-authorizing-official-and-what-is-my-budget) approving of the revised itinerary. \*The threshold for a large team gathering is over 6 employees traveling for an internal management meeting (not day-to-day business) and/or more than $10,000 in estimated travel expenses for the group. Requests for approval of these events is typically handled by the organizer of the meeting. From b81d9f3a362b4728a4394bfb011a0f3486696b57 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 14:12:46 -0500 Subject: [PATCH 08/13] Fixing templates --- .../travel-and-leave-policies/travel-guide-email-templates.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md b/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md index 9a6193f4a..72e7020fd 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-email-templates.md @@ -11,14 +11,14 @@ redirect_from: [TTS Travel 101]({{site.baseurl}}/travel-101)
[TTS Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
-[FAQ]({{site.baseurl}}/travel-guide-faq)
+[FAQ]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq)
[Jump to Step 1: Booking Travel]({{site.baseurl}}/travel-guide-1-book-travel)
##### Note about travel to a training, conference, speaking event, large team IRL, or international Authorizing official approval is secured via the [event request process]({{site.baseurl}}/conferences-events-training), so you are all set as long as your travel is booked in Concur and is in SUBMIT TO APPROVER status.

-_However, an email of approval is still required if you will be [extending your trip at your own expense]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons), [flying to or from points that are not either your duty station or location of the event]({{site.baseurl}}/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home), or combining your event travel with travel for some other reason._ +_However, an email of approval is still required if you will be [extending your trip at your own expense]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons), [flying to or from points that are not either your duty station or location of the event]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home), or combining your event travel with travel for some other reason._ #### Email Template for Individual Travel: From 9b97d67ef3f4ff2dc4df2a4b6f7a790573aa3e4b Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 14:13:43 -0500 Subject: [PATCH 09/13] Fixing even more --- .../travel-guide-1-book-travel.md | 18 +++++++++--------- 1 file changed, 9 insertions(+), 9 deletions(-) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md index 9ff6ff235..5c0336e29 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md @@ -11,16 +11,16 @@ redirect_from: [TTS Travel 101]({{site.baseurl}}/travel-101)
[Travel Guide Table of Contents]({{site.baseurl}}/travel-guide-table-of-contents)
-[FAQ]({{site.baseurl}}/travel-guide-faq)
+[FAQ]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq)
[Jump to Step 2: What to Consider While Traveling]({{site.baseurl}}/travel-guide-2-travel) ## Brief overview of booking travel -If you have been [set up in Concur]({{site.baseurl}}/first-time-travel-get-in-concur), received your [GSA travel card]({{site.baseurl}}/first-time-travel-travel-card), [saved your travel card information to your Concur profile]({{site.baseurl}}/first-time-travel-complete-concur-profile), and have started the process of [securing approval from your authorizing official]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) (you may also book first to get the most accurate estimate of costs for either the [email of approval]({{site.baseurl}}/travel-guide-faq/#how-to-secure-authorizing-official-approval) or [event request when applicable]({{site.baseurl}}/travel-guide-faq/#how-can-i-get-my-travel-approved-to-attend-a-training-conference-speaking-event-or-other-irl-or-large-team-gathering)), head into **[Concur](https://travel.gsa.gov)**, where you can book: +If you have been [set up in Concur]({{site.baseurl}}/first-time-travel-get-in-concur), received your [GSA travel card]({{site.baseurl}}/first-time-travel-travel-card), [saved your travel card information to your Concur profile]({{site.baseurl}}/first-time-travel-complete-concur-profile), and have started the process of [securing approval from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) (you may also book first to get the most accurate estimate of costs for either the [email of approval]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) or [event request when applicable]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-can-i-get-my-travel-approved-to-attend-a-training-conference-speaking-event-or-other-irl-or-large-team-gathering)), head into **[Concur](https://travel.gsa.gov)**, where you can book: -- [Flights or Amtrak]({{site.baseurl}}/travel-guide-faq/#how-to-book-flights-or-rail), paid directly by GSA -- [Hotels]({{site.baseurl}}/travel-guide-faq/#book-lodging), charged to your GSA travel card -- [Rental cars]({{site.baseurl}}/travel-guide-faq/#booking-a-rental-car) (if approved), charged to your GSA travel card +- [Flights or Amtrak]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-book-flights-or-rail), paid directly by GSA +- [Hotels]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#book-lodging), charged to your GSA travel card +- [Rental cars]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#booking-a-rental-car) (if approved), charged to your GSA travel card Any reservations made in Concur will be held until approvals are secured and finalized-- nothing is charged to you, your travel card, or GSA. @@ -32,10 +32,10 @@ _If you don't yet have a travel card and book through AdTrav, hotels will be cha Once you have finalized your reservations, there are still a few more steps to follow through on. -- [Completing trip information]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-complete-your-trip-information), including relevant details about your trip. -- [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage), when applicable. -- [Stamp and submit authorization]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval), ensuring your authorization is in SUBMIT TO APPROVER status. -- If you haven't done so already, [secure written approval from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) and send it to tts-travelauths@gsa.gov so the TTS travel team can likewise approve your trip in the system. +- [Completing trip information]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-complete-your-trip-information), including relevant details about your trip. +- [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage), when applicable. +- [Stamp and submit authorization]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval), ensuring your authorization is in SUBMIT TO APPROVER status. +- If you haven't done so already, [secure written approval from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) and send it to tts-travelauths@gsa.gov so the TTS travel team can likewise approve your trip in the system. Ensure all of the above steps are completed no later than 3:30 PM ET the last business day before travel to give the travel team sufficient time to review. After-hours or emergency travel requests may be made in coordination with your supervisor and AdTrav via the process outlined [here]({{site.baseurl}}/travel-guide-b-after-hours-emergency-travel-authorizations).

From a5a9d5c87badc3edc1a59c5cf14ef261d8d8191a Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 14:16:42 -0500 Subject: [PATCH 10/13] This will fix a bunch of stuff --- getting-started/classes/benefits.md | 2 +- travel-and-leave/travel-and-leave-policies/travel-guide-faq.md | 2 +- 2 files changed, 2 insertions(+), 2 deletions(-) diff --git a/getting-started/classes/benefits.md b/getting-started/classes/benefits.md index b66a7bfe0..a4d33fe22 100644 --- a/getting-started/classes/benefits.md +++ b/getting-started/classes/benefits.md @@ -180,7 +180,7 @@ Employees at TTS are eligible to participate in the [Thrift Savings Plan](https: To start, change, or stop your contributions, you'll need to fill out [Form TSP-1](https://www.tsp.gov/PDF/formspubs/tsp-1.pdf). -You can also update TSP directly in [HR Links]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/leave/#logging-into-hr-links) by following this [visual guide](https://corporateapps.gsa.gov/corporateapps/files/Updating-TSP-Traditional-or-Roth.pdf) or these steps: +You can also update TSP directly in [HR Links]({{site.baseurl}}/travel-and-leave/leave/#logging-into-hr-links) by following this [visual guide](https://corporateapps.gsa.gov/corporateapps/files/Updating-TSP-Traditional-or-Roth.pdf) or these steps: 1. After you sign into HR Links, click "Benefits Summary" 1. Click on the **TSP** tile/row to view and edit your contribution amounts diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md index 0f2677fba..705e3a865 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md @@ -6,7 +6,7 @@ questions: - text: Book office hours url: https://sites.google.com/a/gsa.gov/tts-office-hours/ redirect_from: - - /travel-and-leave/travel-and-leave-policies/travel-guide-faq/ + - /travel-guide-faq/ --- [TTS Travel 101]({{site.baseurl}}/travel-101/)
From 87db4d1e22684ec0cdc26085f5a4291f2e77058e Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 14:21:35 -0500 Subject: [PATCH 11/13] Last ones? --- .../travel-guide-1-book-travel.md | 8 ++++---- .../travel-and-leave-policies/travel-guide-faq.md | 4 ++-- 2 files changed, 6 insertions(+), 6 deletions(-) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md index 5c0336e29..48af0d286 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel.md @@ -32,10 +32,10 @@ _If you don't yet have a travel card and book through AdTrav, hotels will be cha Once you have finalized your reservations, there are still a few more steps to follow through on. -- [Completing trip information]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-complete-your-trip-information), including relevant details about your trip. -- [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage), when applicable. -- [Stamp and submit authorization]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval), ensuring your authorization is in SUBMIT TO APPROVER status. -- If you haven't done so already, [secure written approval from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) and send it to tts-travelauths@gsa.gov so the TTS travel team can likewise approve your trip in the system. +- [Completing trip information]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-complete-your-trip-information), including relevant details about your trip. +- [Justify any rental car use or personal vehicle mileage claims]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-justify-rental-cars-and-personal-vehicle-mileage), when applicable. +- [Stamp and submit authorization]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-stamp-and-submit-for-travel-team-approval), ensuring your authorization is in SUBMIT TO APPROVER status. +- If you haven't done so already, [secure written approval from your authorizing official]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#how-to-secure-authorizing-official-approval) and send it to tts-travelauths@gsa.gov so the TTS travel team can likewise approve your trip in the system. Ensure all of the above steps are completed no later than 3:30 PM ET the last business day before travel to give the travel team sufficient time to review. After-hours or emergency travel requests may be made in coordination with your supervisor and AdTrav via the process outlined [here]({{site.baseurl}}/travel-guide-b-after-hours-emergency-travel-authorizations).

diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md index 705e3a865..ccff2a775 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md @@ -82,7 +82,7 @@ If any part of the fare that you chose is nonrefundable, or exceeds the [City Pa 6. Scroll to the bottom of this page and click **Next**. This message will pop up, prompting you to book a hotel. pending reservation warning -By choosing **"I will book a hotel now."** you will be allowed to book your hotel directly in Concur. Before doing so, please ensure that [your travel card is saved in your Concur profile]({{site.baseurl}}/first-time-travel-complete-concur-profile). +By choosing **"I will book a hotel now."** you will be allowed to book your hotel directly in Concur. Before doing so, please ensure that [your travel card is saved in your Concur profile]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile). ### Book lodging @@ -277,7 +277,7 @@ Another common situation which arises when splitting travel across multiple proj #### How can I get my travel approved to attend a training, conference, speaking event, or other "IRL" or large team gathering\*? -Instead of obtaining an email of approval, you must follow the [event request process]({{site.baseurl}}/conferences-events-training/). You may [book your travel]({{site.baseurl}}/travel-guide-1-book-travel/#brief-overview-of-booking-travel) in the meantime.
+Instead of obtaining an email of approval, you must follow the [event request process]({{site.baseurl}}/conferences-events-training/). You may [book your travel]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-1-book-travel/#brief-overview-of-booking-travel) in the meantime.

However, if you will be [extending your trip at your own expense]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-extending-travel-for-personal-reasons), [flying to or from points that are not either your duty station or location of the event]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/travel-guide-faq/#what-if-i-am-returning-to-or-traveling-from-a-location-other-than-home), or combining your event travel with travel for some other reason, you must secure an email from your [authorizing official](#who-is-my-authorizing-official-and-what-is-my-budget) approving of the revised itinerary. From 1d1e4ed59824220f2fef13a99cc5b79372eff4e7 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 14:25:10 -0500 Subject: [PATCH 12/13] Last one --- travel-and-leave/travel-and-leave-policies/travel-guide-faq.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md index ccff2a775..53890cfa4 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md @@ -361,7 +361,7 @@ Expenses can be edited by clicking the pencil button and then making changes on Make sure you correctly indicate what was paid on the travel card vs personal means of payment to avoid [issues with reimbursement](#issues-with-reimbursement). -- Use **IBA** for anything paid for on the travel card. Not seeing this option? [Add your travel card to your Concur profile]({{site.baseurl}}/first-time-travel-complete-concur-profile) +- Use **IBA** for anything paid for on the travel card. Not seeing this option? [Add your travel card to your Concur profile]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile) - Use **CASH** for anything paid for using cash or a personal card. - **CBA** is only used for air and rail expenses paid through Concur directly. From 98e886335bae7cbd6d6deb654a0b64db99f00787 Mon Sep 17 00:00:00 2001 From: dylanirlbeck Date: Mon, 2 Aug 2021 14:26:31 -0500 Subject: [PATCH 13/13] For real --- .../travel-and-leave-policies/travel-guide-faq.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md index 53890cfa4..55eef1fd0 100644 --- a/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md +++ b/travel-and-leave/travel-and-leave-policies/travel-guide-faq.md @@ -361,7 +361,7 @@ Expenses can be edited by clicking the pencil button and then making changes on Make sure you correctly indicate what was paid on the travel card vs personal means of payment to avoid [issues with reimbursement](#issues-with-reimbursement). -- Use **IBA** for anything paid for on the travel card. Not seeing this option? [Add your travel card to your Concur profile]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-complete-concur-profile) +- Use **IBA** for anything paid for on the travel card. Not seeing this option? [Add your travel card to your Concur profile]({{site.baseurl}}/first-time-travel-complete-concur-profile) - Use **CASH** for anything paid for using cash or a personal card. - **CBA** is only used for air and rail expenses paid through Concur directly. @@ -487,7 +487,7 @@ For mileage claims over $75, instead of attaching a receipt, attach a screenshot #### I recieved a bill for an outstanding balance on my travel card. Should I pay it? -A: First, verify that your most recent voucher was paid to the travel card account. Go to the **Vouchers** tab of Concur, then click on the voucher number you want to view and choose **View Summary**. In the voucher view, navigate down to the **Totals and travel advances** section and verify the amount on the **Pay to Charge Card** line. This amount should match with a payment made to the travel card in your travel card statement. [Links + Instructions for viewing online statements here]({{site.baseurl}}/first-time-travel-travel-card/#4-receive-and-activate-your-card-in-7-10-business-days) If it does, and there is still a remaining balance, it is likely that you used the travel card to pay for something that was either claimed as **CASH** on the voucher, or not claimed at all. +A: First, verify that your most recent voucher was paid to the travel card account. Go to the **Vouchers** tab of Concur, then click on the voucher number you want to view and choose **View Summary**. In the voucher view, navigate down to the **Totals and travel advances** section and verify the amount on the **Pay to Charge Card** line. This amount should match with a payment made to the travel card in your travel card statement. [Links + Instructions for viewing online statements here]({{site.baseurl}}/travel-and-leave/travel-and-leave-policies/first-time-travel-travel-card/#4-receive-and-activate-your-card-in-7-10-business-days) If it does, and there is still a remaining balance, it is likely that you used the travel card to pay for something that was either claimed as **CASH** on the voucher, or not claimed at all. If you discover a valid charge to your travel card that you need to be reimbursed for after your voucher is initially approved, you may create an [amended voucher](#how-do-i-amend-my-voucher-after-it-is-approved).