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TinaCMS content update
Co-authored-by: Jake Bayliss [SSW] <jakebayliss@ssw.com.au>
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---
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archivedreason: null
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authors:
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- title: Adam Cogan
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url: https://ssw.com.au/people/adam-cogan
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- title: Matt Wicks
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url: https://ssw.com.au/people/matt-wicks
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- title: Piers Sinclair
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url: https://ssw.com.au/people/piers-sinclair
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- title: Brady Stroud
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url: https://ssw.com.au/people/brady-stroud
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type: rule
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title: Do you know the 3 steps to completing a PBI?
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uri: 3-steps-to-a-pbi
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categories:
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- category: categories/project-delivery/rules-to-better-scrum-using-azure-devops.mdx
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created: 2023-08-23 17:26:23+00:00
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createdBy: Geordie Robinson [SSW]
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createdByEmail: 97079655+Geordie88@users.noreply.github.com
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- category: categories/project-delivery/rules-to-better-scrum-using-azure-devops.mdx
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authors:
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- title: Adam Cogan
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url: 'https://ssw.com.au/people/adam-cogan'
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- title: Matt Wicks
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url: 'https://ssw.com.au/people/matt-wicks'
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- title: Piers Sinclair
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url: 'https://ssw.com.au/people/piers-sinclair'
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- title: Brady Stroud
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url: 'https://ssw.com.au/people/brady-stroud'
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related:
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- rule: public/uploads/rules/turn-emails-into-pbis/rule.mdx
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- rule: public/uploads/rules/have-a-definition-of-ready/rule.mdx
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- rule: public/uploads/rules/acceptance-criteria/rule.mdx
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- rule: public/uploads/rules/react-to-reviewed-pbis/rule.mdx
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- rule: public/uploads/rules/write-a-good-pull-request/rule.mdx
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- rule: public/uploads/rules/done-video/rule.mdx
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- rule: public/uploads/rules/definition-of-done/rule.mdx
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- rule: public/uploads/rules/close-pbis-with-context/rule.mdx
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- rule: public/uploads/rules/8-steps-to-scrum/rule.mdx
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redirects:
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- do-you-know-the-3-steps-to-completing-a-pbi
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- do-you-know-the-3-steps-to-a-pbi
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guid: 1de9df77-9b69-4242-b648-e08e5980e9a6
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isArchived: false
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lastUpdated: 2025-06-10 00:27:36+00:00
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lastUpdatedBy: Tiago Araújo [SSW]
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seoDescription: >-
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Master the 3 essential steps of PBI management with SSW's expert guide. From
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readiness to coding and finalization, streamline your Agile processes for
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maximum efficiency. Learn more and enhance your project management skills
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today.
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created: 2023-08-23T17:26:23.000Z
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createdBy: 'Geordie Robinson [SSW]'
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createdByEmail: 97079655+Geordie88@users.noreply.github.com
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lastUpdated: 2025-06-10T00:27:36.000Z
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lastUpdatedBy: 'Tiago Araújo [SSW]'
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lastUpdatedByEmail: tiagov8@gmail.com
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redirects:
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- do-you-know-the-3-steps-to-completing-a-pbi
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- do-you-know-the-3-steps-to-a-pbi
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related:
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- rule: public/uploads/rules/turn-emails-into-pbis/rule.mdx
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- rule: public/uploads/rules/have-a-definition-of-ready/rule.mdx
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- rule: public/uploads/rules/acceptance-criteria/rule.mdx
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- rule: public/uploads/rules/react-to-reviewed-pbis/rule.mdx
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- rule: public/uploads/rules/write-a-good-pull-request/rule.mdx
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- rule: public/uploads/rules/done-video/rule.mdx
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- rule: public/uploads/rules/definition-of-done/rule.mdx
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- rule: public/uploads/rules/close-pbis-with-context/rule.mdx
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- rule: public/uploads/rules/8-steps-to-scrum/rule.mdx
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seoDescription: Master the 3 essential steps of PBI management with SSW's expert guide.
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From readiness to coding and finalization, streamline your Agile processes for maximum
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efficiency. Learn more and enhance your project management skills today.
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title: Do you know the 3 steps to completing a PBI?
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type: rule
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uri: 3-steps-to-a-pbi
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isArchived: false
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archivedreason: null
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---
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<introEmbed
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body={<>
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A PBI (Product Backlog Item) is a term commonly used in Agile project management and software development to represent a unit of work. It refers to an item in the Product Backlog, which is a prioritized list of features, enhancements, or fixes to be addressed in a project.
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Before a PBI is worked on it should be added to the current Sprint Backlog during [Sprint Planning](/what-happens-at-a-sprint-planning-meeting). If your PBI doesn't exist, or is in an email then you need to [turn it into a PBI](/turn-emails-into-pbis) to be prioritized in Sprint Planning.
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A PBI (Product Backlog Item) is a term commonly used in Agile project management and software development to represent a unit of work. It refers to an item in the Product Backlog, which is a prioritized list of features, enhancements, or fixes to be addressed in a project.
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Before a PBI is worked on it should be added to the current Sprint Backlog during [Sprint Planning](/what-happens-at-a-sprint-planning-meeting). If your PBI doesn't exist, or is in an email then you need to [turn it into a PBI](/turn-emails-into-pbis) to be prioritized in Sprint Planning.
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</>}
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/>
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body={<>
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**Tip:** After reviewing a PBI, don’t forget to [react with 👍 or 👎 to show it’s been validated](/react-to-reviewed-pbis).
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</>}
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figureEmbed={{
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preset: "default",
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figure: "XXX",
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shouldDisplay: false
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}}
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figureEmbed={{ preset: "default", figure: "XXX", shouldDisplay: false }}
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/>
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<asideEmbed
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variant="greybox"
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body={<>
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### Use YakShaver and make it even easier
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### Use YakShaver and make it even easier
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You can save time by not writing PBIs manually.
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With [YakShaver](https://yakshaver.ai), simply record your message and let the AI do the rest. YakShaver writes a clear and complete PBI, GitHub Issue, or even an email (for projects without a backlog), mentioning the right people and assigning it to the correct team.
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You can save time by not writing PBIs manually.
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With [YakShaver](https://yakshaver.ai), simply record your message and let the AI do the rest. YakShaver writes a clear and complete PBI, GitHub Issue, or even an email (for projects without a backlog), mentioning the right people and assigning it to the correct team.
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</>}
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figureEmbed={{
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preset: "default",
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figure: "XXX",
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shouldDisplay: false
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}}
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figureEmbed={{ preset: "default", figure: "XXX", shouldDisplay: false }}
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/>
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Jakes Test Change
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Jakes Test Change #2
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Once a PBI is in the Sprint Backlog, it's lifecycle can be broken down into 3 steps:
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2. Double check the [Definition of Ready](/have-a-definition-of-ready)
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3. Break the PBI into tasks (optional)
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<imageEmbed
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alt="Image"
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size="large"
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showBorder={false}
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figureEmbed={ {
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figureEmbed={{
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preset: "default",
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figure: "\"Testing Task\" added to a PBI. This is the board the team will use for 90% of the Sprint so that testing is visible to everyone",
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figure:
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'"Testing Task" added to a PBI. This is the board the team will use for 90% of the Sprint so that testing is visible to everyone',
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shouldDisplay: true
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} }
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}}
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src="/uploads/rules/3-steps-to-a-pbi/Testing-task.png"
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/>
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## 2. Time to Code
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This step depends on the complexity and nature of the task, especially if the PBI involves intricate coding or extensive testing to meet the defined [Acceptance Criteria](/acceptance-criteria).
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2. Reply 'done' to the PBI and also in the email thread, as per [when to send a 'done' email in Scrum](/done-do-you-know-when-to-send-a-done-email-in-scrum)
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**Note:** Remember to [close PBIs, tasks and goals with context](/close-pbis-with-context)
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3. Close the PBI
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Congrats, your PBI is ready to be demonstrated during your Sprint Review!
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alt="Image"
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size="large"
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showBorder={false}
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figureEmbed={ {
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figureEmbed={{
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preset: "goodExample",
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figure: "The important steps in a PBI lifecycle.",
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shouldDisplay: true
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} }
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}}
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src="/uploads/rules/3-steps-to-a-pbi/3-steps-to-a-pbi.jpg"
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/>
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Print out the [SSW 3 Steps to a PBI PDF](/uploads/rules/3-steps-to-a-pbi/3-steps-to-a-pbi.pdf) and put it on your "War Room" wall.

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