Skip to content

labelmanager.discordbot.md

Latest commit

 

History

History
203 lines (131 loc) · 5.64 KB

labelmanager.discordbot.md

File metadata and controls

203 lines (131 loc) · 5.64 KB
Raw

labelmanager.discordbot.md

Purpose

This document describes how a Discord bot can consume data from LabelManager OS and turn it into Discord server features, notifications, dashboards, and automations.

The goal is to let a bot read label data safely and present it in channels, threads, slash commands, scheduled digests, and interactive embeds.

Data Sources the Bot Can Read

A Discord bot can consume LabelManager data through one or more of these technical paths:

1. JSON backup export

The webapp can export the full database as a JSON file. A bot or companion service can read this file and transform it into Discord messages, embeds, or reports.

2. Shared API bridge

A thin HTTP service can expose selected LabelManager collections as read-only endpoints for the bot.

3. Webhook relay

LabelManager can emit event payloads to a custom webhook receiver, which then forwards relevant updates to Discord.

4. File watcher / sync job

A bot backend can watch regularly updated backup files or synced JSON exports and rebuild its cache from that source.

Technical Capabilities

Read-only capabilities

  • Read artists, contacts, demos, releases, tracks, events, royalties, payouts, media, notes, automations, and integration logs.
  • List recent changes and activity events.
  • Show status summaries for A&R, releases, finance, and bookings.
  • Build Discord embeds from structured records.
  • Render tables, leaderboards, and weekly digests.
  • Post alerts for new demos, signed deals, release dates, and payout events.
  • Create thread-based discussion around a release, artist, or demo.

Write-adjacent capabilities through bot actions

The bot should not directly mutate LabelManager data unless a trusted bridge is implemented. If write support is added, it should be limited and explicit:

  • Mark items for review.
  • Add Discord-originated notes.
  • Create task suggestions.
  • Queue reminder messages.

Operational capabilities

  • Scheduled sync from exported JSON.
  • Incremental caching of collections.
  • Deduplication of events and notifications.
  • Rate limiting for Discord API calls.
  • Role-based visibility in Discord channels.
  • Multi-guild configuration.
  • Per-channel routing for label teams, artists, and managers.

Recommended Architecture

Option A: Static export + bot reader

Best for simple deployments.

  • LabelManager exports JSON backups.
  • A Discord bot service loads the latest export.
  • The bot maps records to embeds and posts summaries.

Option B: Bridge API + bot

Best for continuous updates.

  • LabelManager writes to a small backend or exposes a read API.
  • The Discord bot queries the API on demand.
  • The bot also receives webhook events for instant updates.

Option C: Event pipeline

Best for live automation.

  • LabelManager emits webhook events.
  • A relay service validates and stores them.
  • Discord bot consumes the event stream and posts updates.

Suggested Data Mapping

Artists

  • Discord command: /artist <name>
  • Output: profile embed, links, territories, active releases, contact notes.

Demos

  • Discord command: /demo <id>
  • Output: title, artist, genre, status, rating, comments, latest activity.

Releases

  • Discord command: /release <title>
  • Output: release status, schedule, tasks, assets, campaign steps.

Finance

  • Discord command: /finance summary
  • Output: income, expenses, payout queue, recoupment status.

Events

  • Discord command: /event upcoming
  • Output: next shows, venue, date, settlement state, team notes.

Royalties

  • Discord command: /royalties artist <name>
  • Output: statements, split totals, due payouts, recent changes.

Event Triggers Worth Exposing

A Discord bot becomes useful when it reacts to these LabelManager moments:

  • New demo submitted.
  • Demo moved to shortlist.
  • Contract signed.
  • Release scheduled.
  • Release published.
  • Payout created.
  • Invoice or expense added.
  • Event confirmed.
  • Task due soon.
  • Integration error logged.

Each trigger can become a Discord embed, a thread reply, or a channel message depending on severity.

Suggested Discord UX

Message types

  • Compact status cards for routine updates.
  • Rich embeds for releases and demo reviews.
  • Thread summaries for active campaigns.
  • Weekly digests for label management.
  • Private admin alerts for sensitive financial events.

Channel routing ideas

  • #ar-feed for demo submissions and review updates.
  • #releases for release milestones.
  • #finance for payouts and statements.
  • #events for bookings and settlements.
  • #ops-log for integration logs and sync errors.

Security Considerations

  • Use read-only access by default.
  • Never expose secrets, webhook URLs, or auth tokens in Discord.
  • Validate backup files before loading them.
  • Sign webhook payloads if possible.
  • Restrict sensitive data to admin-only channels.
  • Add rate limits and audit logs for every bot action.

Implementation Notes

A practical bot stack could look like this:

  • Node.js with discord.js.
  • Optional small Express/Fastify bridge.
  • JSON parser and schema validation.
  • Persistent cache in SQLite, Redis, or flat files.
  • Webhook signature verification.
  • Scheduled sync worker.

Minimum Bot Feature Set

  • /sync to refresh from the latest exported data.
  • /artist, /demo, /release, /finance, /event, /royalties commands.
  • Status alerts for new demos and release milestones.
  • Embed templates for label data.
  • Admin-only settings for channel mapping.

Ideal Next Step

The most robust path is a small read-only bridge API plus a Discord bot that subscribes to LabelManager webhook events and also falls back to backup JSON sync.