Merge pull request #808 from music-encoding/august-board-meeting

Create 2025-08-18_Virtual-Board-Meeting.md

Author: musicEnfanthen

community/mei-board.md

@@ -62,6 +62,7 @@ The MEI Board manages the property and business of MEI. It promotes the developm
 * [2025-02-03, Virtual Board Meeting](mei-board/protocols/2025-02-03_Virtual-Board-Meeting.html)
 * [2025-03-03, Virtual Board Meeting](mei-board/protocols/2025-03-03_Virtual-Board-Meeting.html)
 * [2025-04-07, Virtual Board Meeting](mei-board/protocols/2025-04-07_Virtual-Board-Meeting.html)
+* [2025-08-18, Virtual Board Meeting](mei-board/protocols/2025-08-18_Virtual-Board-Meeting.html)
 
 
 ## Elections

community/mei-board/protocols/2025-08-18_Virtual-Board-Meeting.md

@@ -0,0 +1,38 @@
+---
+layout: default
+title: "2025-08-18 Virtual MEI Board Meeting"
+---
+
+# 2025 August 18 Virtual MEI Board Meeting
+
+Present: Anna Kijas, Martha Thomae Elias, Maristella Feustle, Benjamin Bohl, David Weigl, Anna Plaksin, Johannes Kepper, Laurent Pugin
+Absent: Stefan Münnich
+
+Minutes: Anna Kijas
+
+## Agenda
+
+Updates for MEC 2026 (Johannes/Anna P.)
+- Met with Tokyo host (Eita) to discuss conference planning and expectations
+- Discussed using Conftool, conference management system, for proposal submissions and registration
+
+
+Discussion
+- Draft MOU for conference hosts
+    - Document would set expectations for conference hosts
+    - Board members provided feedback and finalized document will be shared when ready
+
+- Draft invitation for MEI Institutional Sponsors
+    - Invitation would be sent to ally organizations/institutions requesting tiered sponsorship opportunities to help support MEI activities, such as bursaries and conferences
+    - Board members provided feedback and finalized document will be shared when ready
+- Opportunity to bring a second MEI host institution on board, who would oversee MEI’s financial accounts
+
+Calendering
+- Planning for Community Forum in November or December (date tbd)
+- Upcoming Board meetings 
+    - Sept. 25: 10 AM (EST) / 4 PM (CET)
+    - Oct. 24: 10 AM (EST) / 4 PM (CET)
+    - Nov. 20: 10 AM (EST) / 4 PM (CET)
+    - Dec. 18: 10 AM (EST) / 4 PM (CET)
+
+**MEI Community**: If you have questions or agenda items you would like the MEI Board to consider in a future meeting, please reach out to Anna Kijas (anna.kijas at tufts.edu) with your input.