[WIP] Berlin schedule work

[mxsasha]

This PR is to play with possible schedules, having been fixed for the missing writing day. The fixes in the templates will have to be merged into main even if the rest if this PR is not.

Also note the flags set in the config - notably, you can't set flaghasschedule without also setting flagspeakersannounced, or the schedule key will be missing from the context.

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📚 Documentation preview 📚: https://writethedocs-www--2399.org.readthedocs.build/

[plaindocs]

Thanks @mxsasha

Mostly I propose we start later on both days :-D. Probably something like

• intro at 9:30 on Monday, and first talk at 9:30 Tuesday.
• which would also bump lunch later, which I think is a good thing
• we should probably remove the social till we know how we're doing that?

Direct link to the current status of the schedule.

@ericholscher @katiejano @MissMikeyMay ?

[ericholscher]

We always started Prague at 10am I believe, but don't feel too strongly.

The big change we discussed in Portland was making a 5 minute Q&A, instead of 10, and that isn't reflected here.

[plaindocs]

@ericholscher do we want to switch to 5 min Q&A + 10 min break, keeping the spacing the same?

[ericholscher]

I think that is what we were imagining. If the Q&A is crashing it, it can go a couple minutes long, but I think setting the expectation of being five minutes is a good one.

[plaindocs]

Sponsor intros after lunch or before lunch? @ericholscher @katiejano I think after right?

[katiejano]

In Portland, sponsor intros were scheduled before the final coffee break before lunch on Monday. I will have time later today to add the schedule to the Master. I'll go off of this one and let you know if I there are any edits.

…

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[plaindocs]

Right, I'm asking what we want.

[ericholscher]

Earlier is better IMO. But it's hard to figure out what will feel best for attendees. I think after the break is better than having sponsors in the way of food... but we need to herd people back effectively. Easier for that with a break than with lunch.

[plaindocs]

How about after the lightning talks?

[ericholscher]

I'd be worried the lightning talks might be shorter than advertised, so the time we tell the sponsors will have a weird gap after the lightning talks before the break. I think after the first snack break is the best time? It's a firm time slot we control.

[katiejano]

It's currently after the Speaker Talk 2. I could move it to after the Coffee Break and directly before Speaker Talk 3, which may feel more in the flow versus after a Q&A. I'd suggest keeping it in Monday morning. It's already a full afternoon.

[plaindocs]

Yep, then I think we're all in agreement, after coffee break on Monday morning.

[ericholscher]

I think we definitely want more than 30 mins between doors and conf starting. That is not enough time to register everyone and get the tours started at 9:15.

[katiejano]

@ericholscher I don't think the schedule has been updated with the most recent changes. The Master doc has doors to venue at 8:30, WW tour at 8:45, and doors to auditorium at 9:00. As I'm writing this out, I am wondering if we should do doors to venue at 8:00 and WW tour at 8:30 to give us a little more space.